Job Details

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Job Summary
The Deputy City Administrator of Operations supports the City Administrator by overseeing the operations, administration, and coordination of the Library, Finance, Human Resources, City Clerk's Office, Legal, and Information Technology (IT). This position ensures that these departments and functions operate efficiently, in compliance with city ordinances, and in alignment with community goals. The Deputy City Administrator of Operations provides professional advice and support to the City Administrator, Mayor, and City Council in all areas within assigned responsibility.

Essential Job Responsibilities
Under the direction of the City Administrator, and in compliance with State Statute and City Municipal Code, this position is responsible for:

• Leadership & Oversight: Coordinates and supervises the Library Director, Finance Director/City Treasurer, Human Resource Generalist, City Clerk, Non-lawyer/legal assistant, and IT Director.
• Leadership & Oversight: Provides leadership, coaching, and evaluation of assigned department heads and supervisors.
• Leadership & Oversight: Promotes interdepartmental collaboration to achieve city goals and enhance community services.
• Strategic Planning & Policy Implementation: Assists the City Administrator in developing and executing short- and long-term strategic plans in assigned areas.
• Strategic Planning & Policy Implementation: Recommends policies, procedures, and programs to improve efficiency and effectiveness of assigned departments.
• Strategic Planning & Policy Implementation: Ensures compliance with City Council directives, city ordinances, and applicable state and federal regulations.
• Budget & Financial Management: Oversees the budgeting process for assigned departments; monitors revenues and expenditures for compliance and fiscal responsibility.
• Budget & Financial Management: Provides budgetary analysis and recommendations to the City Administrator and Council.
• Budget & Financial Management: Assists with grant research, preparation, submission, and compliance for awarded programs.
• Community & Public Relations: Represents the City in interactions with residents, businesses, civic organizations, and governmental agencies in assigned areas.
• Community & Public Relations: Responds to public concerns in a professional and timely manner.
• Community & Public Relations: Coordinates with the Public Safety and Communications Coordinator on all media matters relating to assigned areas.
• Council & Committee Support: Attends City Council and Library Board meetings as required.
• Council & Committee Support: Provides professional reports, presentations, and policy recommendations to City leadership and governing bodies.
• Other Duties: Performs related duties as assigned by the City Administrator, Mayor, or City Council.

Education

• High School Diploma or GED required.
• Bachelor's degree in public administration, business administration, political science, or a related field required.
• Master's degree in public administration, business administration, political science or a related field preferred.

Experience

• Minimum of five (5) years of progressively responsible municipal or public-sector management experience, including supervisory responsibilities.
• Strong knowledge of municipal administration and operations, and applicable laws and regulations.
• Demonstrated leadership, communication, and interpersonal skills, with a proven commitment to integrity and public service.
• Experience managing complex projects, including planning, coordination, and implementation across multiple departments.
• An equivalent combination of education and experience sufficient to successfully perform the job duties and responsibilities will also be considered.
• Familiarity with Microsoft Office software required.

Certifications and Licenses

• Certified Public Administration certification preferred.

Work Environment

• Work is performed primarily in an office environment with frequent attendance at meetings and community events. Work hours may occasionally include evenings and weekends. The position requires occasional work outdoors in varying weather conditions and in public settings. Duties may involve interaction with residents, community groups, and elected officials. Business attire is required for public meetings and official functions.

Travel

• Less than 5% travel is required.